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Afyon Kocatepe University

Faculty of Sport Sciences Boards

Faculty Executive Board

Title / Name	Role
Prof. Dr. Yücel OCAK	Chair
Prof. Dr. İbrahim MUTLU	Representative of Professors
Prof. Dr. Uğur Cengiz ERİŞMİŞ	Representative of Professors
Prof. Dr. Abdurrahman Fatih FİDAN	Representative of Professors
Prof. Dr. Mehmet YILDİZ	Representative of Associate Professors
Assoc. Prof. Dr. Sebiha Gölünük BAŞPINAR	Representative of Associate Professors
Assoc. Prof. Dr. Şeniz KARAGÖZ	Representative of Assistant Professors

Faculty Council

Title / Name	Role
Prof. Dr. Yücel OCAK	Chair
Prof. Dr. İbrahim MUTLU	Representative of Professors
Prof. Dr. Uğur Cengiz ERİŞMİŞ	Representative of Professors
Prof. Dr. Abdurrahman Fatih FİDAN	Representative of Professors
Prof. Dr. Mehmet YILDIZ	Representative of Associate Professors
Assoc. Prof. Dr. Sebiha Gölünük BAŞPINAR	Representative of Associate Professors
Assoc. Prof. Dr. Şeniz KARAGÖZ	Representative of Assistant Professors
Prof. Dr. Yücel OCAK	Head of Physical Education and Sport Dept.
Prof. Dr. Mehmet YILDIZ	Head of Coaching Education Dept.
Assoc. Prof. Dr. Rıfat YAĞMUR	Head of Recreation Dept.

Faculty Disciplinary Board

Title / Name	Role
Prof. Dr. Yücel OCAK	Chair
Prof. Dr. İbrahim MUTLU	Member
Prof. Dr. Uğur Cengiz ERİŞMİŞ	Member
Prof. Dr. Abdurrahman Fatih FİDAN	Member
Prof. Dr. Mehmet YILDIZ	Member
Assoc. Prof. Dr. Sebiha Gölünük BAŞPINAR	Member
Assoc. Prof. Dr. Şeniz KARAGÖZ	Member

Faculty Advisory Board

Name	Role / Affiliation
Prof. Dr. Yücel OCAK	Chair, Faculty of Sport Sciences
Prof. Dr. Mehmet YILDIZ	Member, Faculty of Sport Sciences
Assoc. Prof. Dr. Şeniz KARAGÖZ	Member, Faculty of Sport Sciences
İbrahim KIZILYEL	Member, Student Representative
İsmail Hakkı KASAPOĞLU	Member, Provincial Directorate of Youth & Sports (External Stakeholder)
Hikmet TUNCER	Member, Deputy Director of Provincial Directorate of National Education (External Stakeholder)
Sami ÇETİNAKTI	Member, Afyon Municipality Youth & Sports Services Manager (External Stakeholder)
Orhan KÜÇÜKSAĞRICI	Member, President of Afyon Amateur Sports Clubs Federation (External Stakeholder)
Mustafa KESER	Member, President of Turkey Football Coaches Association, Afyon Branch (External Stakeholder)
Ali GÜMÜŞHAN	Member, General Manager of İkbal Thermal Hotel (External Stakeholder)
Ümit UYSAL	Member, General Manager of Korel Thermal Hotel (External Stakeholder)
Ünal ÖZGENİ	Member, General Manager of Akrones Thermal Hotel (External Stakeholder)
Mustafa ACAR	Member, General Manager of Güral Thermal Hotel (External Stakeholder)

C1B) Faculty Commissions of the Faculty of Sport Sciences (2022–2025) (link ve açılan PDF içeriğinin İngilizcesi aşağıdaki gibi)

Afyon Kocatepe University

Faculty of Sport Sciences Commissions

Unit Academic Incentive Application and Review Commission

Name & Title	Role
Prof. Dr. Yücel OCAK	Chair
Prof. Dr. Mehmet YILDIZ	Member
Assoc. Prof. Dr. Rıfat YAĞMUR	Member

Physical Education and Sport Department Academic Incentive Application and Review Commission

Name & Title	Role
Prof. Dr. Yücel OCAK	Chair
Assoc. Prof. Dr. Sebiha GÖLÜNÜK BAŞPINAR	Member
Dr. Öğr. Üyesi Yunus TORTOP	Member

Coaching Education Department Academic Incentive Application and Review Commission

Name & Title	Role
Prof. Dr. Mehmet YILDIZ	Chair
Doç. Dr. Bijen FİLİZ	Member
Doç. Dr. Zeki AKYILDIZ	Member

Recreation Department Academic Incentive Application and Review Commission

Name & Title	Role
Assoc. Prof. Dr. Rıfat YAGMUR	Chair
Doç. Dr. Şeniz KARAGÖZ	Member
Dr. Öğr. Üyesi Halime DİNÇ	Member

Senate Membership

Name & Title	Role
Doç. Dr. Şeniz KARAGÖZ	Member

Department Graduation and Internship Commissions

Physical Education and Sport Department

Name & Title	Role
Prof. Dr. Yücel OCAK	Chair
Assoc. Prof. Dr. Sebiha GÖLÜNÜK BAŞPINAR	Member
Dr. Öğr. Üyesi Yunus TORTOP	Member
Arş. Gör. Yusuf Dinar İŞGÖREN	Member (Substitute)

Coaching Education Department

Name & Title	Role
Prof. Dr. Mehmet YILDIZ	Chair
Doç. Dr. Bijen FİLİZ	Member
Doç. Dr. Zeki AKYILDIZ	Member
Öğr. Gör. Kutlu ERŞEN	Member (Substitute)

Recreation Department

Name & Title	Role
Assoc. Prof. Dr. Rıfat YAGMUR	Chair
Doç. Dr. Şeniz KARAGÖZ	Member
Dr. Öğr. Üyesi Ayşe ÖNAL	Member
Dr. Öğr. Üyesi Halime DİNÇ	Member (Substitute)

Education – Training Commission

Name & Title	Role
Doç. Dr. Şeniz KARAGÖZ	Chair
Dr. Öğr. Üyesi Yunus TORTOP	Member
Dr. Öğr. Üyesi Adem POYRAZ	Member
Dr. Öğr. Üyesi Ayşe ÖNAL	Member

Accreditation Commission

Name & Title	Role
Prof. Dr. Yücel OCAK	Chair
Doç. Dr. Bijen FİLİZ	Member
Arş. Gör. Dr. Hilal ERTÜRK YAŞAR	Member
Dr. Öğr. Üyesi Ayşe ÖNAL	Member

Strategic Plan Preparation, Monitoring and Evaluation Commission

Name & Title	Role
Doç. Dr. Şeniz KARAGÖZ	Chair
Dr. Öğr. Üyesi Burak OLUR	Member
Doç. Dr. Bijen FİLİZ	Member
Dr. Öğr. Üyesi Ayşe ÖNAL	Member

Promotion / Publicity Commission

Name & Title	Role
Doç. Dr. Şeniz KARAGÖZ	Chair
Öğr. Gör. B. Orkun ÖN	Member
Dr. Öğr. Üyesi Adem POYRAZ	Member
Dr. Öğr. Üyesi Ayşe ÖNAL	Member

Procurement Commission

Name & Title	Role
Prof. Dr. Mehmet YILDIZ	Chair
Faculty Secretary Ferhat BAYRAMPINAR	Member
Information Services Officer Ömer ARIK	Member

Inspection and Acceptance Commission

Name & Title	Role
Prof. Dr. Mehmet YILDIZ	Chair
Faculty Secretary Ferhat BAYRAMPINAR	Member
Information Services Officer Ömer ARIK	Member

Inventory Counting Commission

Name & Title	Role
Prof. Dr. Mehmet YILDIZ	Chair
Faculty Secretary Ferhat BAYRAMPINAR	Member
Information Services Officer Ömer ARIK	Member

Duties and Responsibilities of Boards and Commissions

Boards

FACULTY BOARD
DUTIES / AUTHORITY AND RESPONSIBILITIES

MEMBERS AND GENERAL INFORMATION

The Faculty Board consists of the Dean as chair, three professors elected internally by the professors of the Faculty from among themselves, two associate professors elected internally by the associate professors from among themselves, and one assistant professor elected internally by the assistant professors from among themselves. (If there are not enough faculty members in the unit, members are selected from other faculties.)
The Faculty Board holds its regular meetings at the beginning and at the end of each semester.
The Dean convenes the Faculty Board when deemed necessary.

DUTIES / AUTHORITY AND RESPONSIBILITIES

To carry out the duties specified in the Higher Education Law No. 2547.
To take decisions regarding the determination, programming, and planning of the principles related to the Faculty’s education and training, scientific research, and publication activities.
To elect members to the Faculty Executive Board.
To elect the Faculty representative teaching staff member to the Senate.
To review draft studies and directives related to Faculty operations and finalize them to be submitted to the Rectorate.
To review the education and training plans of the Faculty departments and finalize them to be submitted to the Senate.
To determine the courses to be offered each semester and review the course allocations.
To determine domestic and international quotas for students to be admitted by ÖSYM Presidency.
To review and finalize the course equivalencies and success grades of students going abroad within the scope of the Erasmus Exchange Program/Bilateral Agreements.
To review department opening/closing proposals and finalize them to be submitted to the Senate.
To evaluate proposals for offering elective courses.
To carry out other duties assigned by laws and regulations.

FACULTY EXECUTIVE BOARD
DUTIES / AUTHORITY AND RESPONSIBILITIES

MEMBERS AND GENERAL INFORMATION

It consists of the Dean as chair, three professors, two associate professors, and one assistant professor elected by the Faculty Executive Board for a period of three years. (If there are not enough faculty members in the unit, members are selected from other faculties.)
The Faculty Executive Board is an academic body that assists the Dean in administrative activities.
The Faculty Executive Board convenes upon the call of the Dean.

DUTIES / AUTHORITY AND RESPONSIBILITIES

To carry out the duties specified in the Higher Education Law No. 2547.
To establish temporary working groups and education-training coordinatorships when deemed necessary and to regulate their duties.
To assist the Dean in implementing the principles determined by the decisions of the Faculty Board.
To ensure the implementation of the Faculty’s education-training plans and programs, as well as the academic calendar.
To prepare the Faculty’s investment, program, and budget proposals.
To assign teaching staff for education-training, academic and scientific research purposes, as well as for exchange programs, within the scope of the relevant articles (35, 39, and 40) of Law No. 2547.
To review and finalize the reappointment of academic staff serving in the Assistant Professor cadre whose term has expired.
To review and finalize the jury reports of those who will be appointed to the Assistant Professor cadre for the first time.
To assign teaching staff working within the Faculty to teach courses in University units.
To review and finalize the status of Research Assistants whose terms have expired under Articles 50/d and 33/a of Law No. 2547.
To review and finalize the status of Instructors whose terms have expired.
To assign teaching staff from outside the Faculty to teach courses.
To determine the necessary commissions for the orderly conduct of education-training activities.
To take decisions regarding the assignment of administrative staff abroad within the scope of the Erasmus program.
To determine administrative staff who will work overtime.
To finalize make-up class schedules for teaching staff who are unable to teach due to valid excuses.
To review and finalize the strategic plan prepared by the Commission.
To evaluate quality assurance activities and make decisions in this regard.
To determine the teaching staff who will teach the courses to be offered each semester.
To review and finalize changes in teaching staff assigned to courses during the academic year.
To review and finalize the distribution lists of thesis advisors and students submitted by the Department Chairs.
To notify the Rectorate of vehicle requests for course-related (technical trip) activities and ensure that the necessary permits are obtained.
To assign students for technical trips.
To review and finalize the reports evaluated by the relevant commission for students who will take a make-up exam.
To make decisions regarding the entry of grades that could not be entered into the automation system or the correction of incorrectly entered grades.
To determine quotas for students to be admitted through horizontal transfer.
To review and make decisions on the reports of the Education-Training Commission evaluating the applications of students coming through horizontal transfer.
To review and make decisions on exemption and adjustment procedures for students coming through horizontal/vertical transfer.
Commission related to course equivalency for students taking courses from Summer School of different universities.
To make decisions regarding the grades of students taking courses from Summer School of different universities.
To make decisions regarding the courses of incoming/outgoing students with special student status.
To make decisions regarding the admission procedures of students returning under the scope of amnesty.
To make decisions regarding the selection of students who will work part-time.
To make decisions regarding the selection of students who will receive meal assistance.
To make decisions regarding students’ course add/drop procedures within the period specified in the academic calendar.
To make decisions regarding students who will take the single-course exam.
To finalize the entry of the grades of students taking the single-course exam into the automation system.
To make decisions regarding the division of courses into sections or the merging of courses.
To determine the upper limits of elective course quotas, taking into account the opinions of the departments.
To make decisions regarding students enrolled in the Evening Education who rank in the top ten percent (10%) based on their academic performance.
To make decisions regarding granting permission to foreign students based on their language proficiency levels.
To make decisions regarding student requests for freezing, activating, or terminating enrollment.
To review the petitions of students who wish to withdraw from the foreign language preparatory program.
To determine the student quotas for Double Major/Minor Programs.
To review and finalize the course selections of Double Major/Minor students submitted with the Department Board decision.
To make decisions regarding graduation-related procedures submitted by Department Chairs with the Department Board decision.
To review and finalize course equivalencies and success grades of students going abroad within the scope of the Mevlana Exchange Program.
To review and finalize course equivalencies, academic status, and grades of students going to other universities within Türkiye under the Farabi Exchange Program.
To make decisions regarding the acceptance of students coming to the Faculty within the scope of the Farabi Exchange Program and the entry of their grades into the automation system.
To make decisions on all matters submitted by the Dean concerning the administration of the Faculty.
To carry out other duties assigned by laws and regulations.

FACULTY DISCIPLINARY BOARD
DUTIES / AUTHORITY AND RESPONSIBILITIES

MEMBERS AND GENERAL INFORMATION

It consists of the Dean as chair, the heads of the departments affiliated with the Faculty, and three professors elected by the professors among themselves, two associate professors elected by the associate professors among themselves, and one assistant professor elected by the assistant professors among themselves for a period of three years.
It makes decisions regarding disciplinary procedures for students, academic and administrative staff who fail to fulfill the duties imposed on them by laws, regulations, directives, and guidelines within or outside the higher education institution, and for those who do not comply with the required rules.
To carry out the duties specified in the Higher Education Law No. 2547.
To review and finalize academic and administrative disciplinary matters within its authority.
To review and finalize disciplinary sanctions to be imposed under the Higher Education Institutions Administrative and Teaching Staff Discipline Regulation and the Higher Education Student Discipline Regulation for students, academic and administrative personnel who engage in prohibited acts under laws, regulations, directives, and guidelines, or who behave in ways incompatible with student status, honor, and dignity.
To carry out other duties assigned by laws and regulations.

DEPARTMENT BOARD
DUTIES / AUTHORITY AND RESPONSIBILITIES

MEMBERS AND GENERAL INFORMATION

In departments with a single department of science or art, it consists of all faculty members, lecturers, and instructors of the department under the chairmanship of the department head; in departments with more than one department of science or art, it consists of the assistant department heads and the heads of the departments of science or art.
It convenes at least once a month during the academic year to discuss the agenda items determined by the department head.
The Department Board provides opinions on the preparation of the necessary plans and cooperation principles to ensure the most effective use of the programs, tools, equipment, and physical facilities related to the educational, instructional, practical, and research activities of the department and, if applicable, its affiliated departments of science or art. The proposals prepared by the Department Board on these matters are implemented after the approval of the department head.
To carry out the duties specified in the Higher Education Law No. 2547.
To convene at least once a month during the academic year to discuss the agenda items determined by the department head.
To prepare the teaching assignments for the relevant semester at the beginning and end of each semester, submit them to the Faculty Administrative Board, and provide opinions.
To provide opinions on the preparation of the necessary plans and cooperation principles to ensure the most effective use of the programs, tools, equipment, and physical facilities related to the educational, instructional, practical, and research activities of the department.
The proposals prepared by the Department Board on the relevant matters are implemented after the approval of the department head.
To carry out other duties assigned by laws and regulations.

COMMISSIONS

EDUCATION COMMISSION

EDUCATION COMMISSION MEMBERS

It consists of the Vice Dean (Chair), recommended by the Dean to the Faculty Administrative Board, and the academic staff selected from each active department.

The general duty of the Education and Training Commission is to carry out the educational and instructional procedures of the Faculty students within the framework of the relevant legislation, using the available resources effectively and efficiently.

To carry out the educational and instructional procedures related to the Faculty students.
To plan and carry out the activities required to ensure that the departments of the Faculty achieve and improve their educational objectives and outcomes to the highest level.
To monitor deficiencies and repetitions in course contents and make recommendations for their reduction.
To carry out studies on establishing mechanisms to ensure objective and homogeneous implementation of measurement and evaluation systems in the departments.
To coordinate Double Major and Minor Programs.
To coordinate the ECTS/AKTS procedures of the Faculty’s departments.
To determine macro policies regarding the updating of education, instruction, and programs, and the initiation of the accreditation process.
To review the situations of students who will take excuse (make-up) exams and report to the Dean’s Office.
To identify students eligible for Horizontal Transfer and make decisions to be submitted to the Faculty Administrative Board.
To carry out the adaptation and exemption procedures of students arriving through Horizontal/Vertical Transfer.
To carry out the course equivalencies, class adaptations, and course exemptions of students returning within the scope of amnesty.
To report the decisions taken in the Education Commission to the Dean’s Office.
The Education Commission is accountable to the Dean.

DEPARTMENT GRADUATION COMMISSIONS

The duty of the Department Graduation Commissions, in general, is to examine, within the framework of the relevant legislation, the grade reports of students who have successfully completed the academic period and are entitled to graduate, by comparing them with the curriculum for control purposes (to compare the course equivalence examples of the Faculty Board Decisions regarding students in the Farabi, Mevlana and Erasmus Exchange Programs), and to decide on the graduation of students who have successfully completed the curriculum.

To examine, for control purposes, the grade reports of students who have successfully completed the academic period and are entitled to graduate, by comparing them with the curriculum.
To discuss and evaluate the status of students who are at the graduation stage.
Before the evaluation, to check whether the graduate lists, curricula, and grade reports for control purposes have been received from the student affairs office through the automation system.
To examine the transcripts of students entitled to graduate and check whether they have any missing credits.
To take a Graduation Commission Decision for students who have completed the ECTS credits specified in the regulations.
To take decisions regarding the graduation of students who have completed all compulsory and elective courses in all semesters according to the curriculum.
Since the determination of the graduation status of students in exchange programs (Erasmus, Farabi, and Mevlana) will be made when the grades are received from the relevant universities, to hold meetings and make decisions at different times when necessary for students in this situation.
To take part in the organization of the Graduation Ceremony.
To submit the decisions taken to the Department Chair to be discussed in the Department Board.
The Department Graduation Commission is responsible to the Dean.

DEPARTMENT INTERNSHIP COMMISSIONS

The department board of the relevant department establishes a commission for two years, consisting of no fewer than three members from among the department’s academic staff, at least two of whom must be faculty members, and appoints one of them as the chair.

The general duty of the Department Internship Commission is, within the framework of the relevant legislation, to ensure that internship-related activities of the students in the Faculty are carried out in an orderly manner and to present opinions to the Department Academic Board regarding student internships.

To check whether the students in the departments of the Faculty of Sport Sciences have completed their internships in accordance with the internship implementation principles.
To make decisions regarding the qualifications of the internship places at public or private institutions where students will carry out their internships, the issues to be considered during the internship, the format of internship logbooks according to the type of internship, the appropriateness of completed internships, and other details, and to ensure that these are announced to the students and implemented.
To hold an internship information meeting for students every spring semester.
To decide whether the internships previously accepted in the department/program where students who enroll through horizontal or vertical transfer have studied will be considered valid, and to submit this decision to the relevant department.
To decide on the suitability of domestic or international institutions where students may complete their internships, or, in cases where the student finds their own internship place, to evaluate the appropriateness of that place.
In cases where the quota allocated by public and private institutions is limited, to place students by considering their preferences, overall grade point average, and graduation status.
To supervise the student at the internship place when deemed necessary.
To examine the internship logbooks and internship evaluation forms delivered to them by the relevant department chair within one month at the latest, and, if deemed necessary, to conduct written/oral examinations during the evaluation period. Based on the evaluation, to request corrections or partially or completely reject the internship.
To notify the relevant Department Chair of the decisions taken by the Department Internship Commissions.
The Department Internship Commission is responsible to the relevant Department Chair.

ACCREDITATION COMMISSION

ACCREDITATION COMMISSION MEMBERS

It consists of the Vice Dean (Chair) recommended by the Dean to the Faculty Executive Board and academic staff members selected from each active department.

The general duty of the Accreditation Commission is, within the framework of the relevant legislation, to organize the curricula of the undergraduate programs of the Departments in accordance with MİAK criteria, and to examine and provide opinions on the relevant items on the agendas of the Academic Boards of the Departments in terms of curriculum compatibility.

To organize the curricula of the undergraduate programs of the Departments in accordance with MİAK criteria.
To examine and provide opinions on the relevant items on the agendas of the Academic Boards of the Departments in terms of curriculum compatibility.
To guide the work of other commissions in line with MİAK expectations.
To coordinate the preparation of Self-Evaluation Reports.

STRATEGIC PLAN PREPARATION, MONITORING AND EVALUATION COMMISSION

STRATEGIC PLAN PREPARATION, MONITORING AND EVALUATION COMMISSION MEMBERS

It consists of the Vice Dean (Chair) recommended by the Dean to the Faculty Executive Board and academic staff members selected from each department.

The general duty of the Strategic Plan Preparation, Monitoring and Evaluation Commission is, within the framework of the relevant Legislation, to carry out and report the evaluation studies of academic and administrative services in line with the University’s Strategic Plan and objectives and in accordance with the opinions and recommendations of the Strategic Plan Monitoring and Evaluation Commission; to coordinate the faculty’s self-evaluation and strategic plan studies; to prepare the draft Strategic Plan of the Faculty, to monitor the annual realization status of strategic goals and objectives, and to make necessary revisions in the plan.

To coordinate the faculty’s self-evaluation and strategic plan studies.
To prepare the Faculty’s Strategic Plan.
To carry out the monitoring and evaluation of the Faculty’s Strategic Plan.
To determine goals, activities, and performance indicators to improve the educational programs of the departments and increase the performance of administrative units.
To carry out studies to establish an effective communication and cooperation infrastructure with stakeholders.
To meet at least three times a year and whenever necessary, to make decisions and follow up their implementation.
To report the decisions taken by the Strategic Plan Preparation, Monitoring and Evaluation Commission to the Office of the Dean.
The Strategic Plan Preparation, Monitoring and Evaluation Commission is responsible to the Dean.

PROMOTION COMMISSION

PROMOTION COMMISSION MEMBERS

It consists of the Vice Dean (Chair) recommended by the Dean to the Faculty Executive Board and academic staff members selected from each active department.

The general duty of the Promotion Commission is, within the framework of the relevant Legislation, to effectively carry out the Faculty’s “Public Relations and Promotion” activities and to develop strategies for effective communication and cooperation with stakeholders.

To effectively carry out the Faculty’s “Public Relations and Promotion” activities.
To carry out studies aimed at increasing the national and international recognition of the Faculty.
To develop strategies for effective communication and cooperation with stakeholders.
To organize Faculty promotion days.
To ensure the preparation and printing of the necessary documents, booklets, and brochures for promotion days.
To organize scientific and social events such as Seminars, Conferences, and Meetings of the Faculty and act as coordinator in these organizations.
To prepare, develop, determine strategies, follow, and finalize projects related to the promotion of the Faculty.
To report the decisions taken by the Promotion Commission to the relevant Department Chair and the Office of the Dean.
The Promotion Commission is responsible to the Dean.

PROCUREMENT COMMISSION

PROCUREMENT COMMISSION MEMBERS

It consists of the Vice Dean (Chair) appointed by the Dean, the Faculty Secretary, and administrative staff.

The general duty of the Procurement Commission is, within the framework of the relevant Legislation, to carry out the necessary procedures to identify and purchase materials required according to the needs of the Faculty.

To carry out the necessary procedures to identify and purchase materials required according to the needs of the Faculty.
To perform and conduct the necessary tasks for meeting all kinds of needs related to fixed assets, maintenance-repair, consumables, and labor required by the Faculty.
To conduct market research regarding the materials to be purchased.
To purchase the best material or labor at the most reasonable price.
To prepare the documents related to procurement procedures.
To assist in budget planning related to procurement.
To report the decisions taken by the Procurement Commission to the Office of the Dean.
The Procurement Commission is responsible to the Dean.

INSPECTION AND ACCEPTANCE COMMISSION

INSPECTION AND ACCEPTANCE COMMISSION MEMBERS

It consists of the Vice Dean (Chair) appointed by the Dean, the Faculty Secretary, and administrative staff.

The general duty of the Inspection and Acceptance Commission is, within the framework of the relevant Legislation, to carry out the provisional and final acceptance of procurement-related goods and service acquisitions determined and approved by the commissions specified in the Regulation; to examine whether the delivered goods or completed work comply with the specified conditions; and to determine whether all materials purchased by the Procurement Commission comply with standards and needs.

To carry out the provisional and final acceptance of procurement-related goods and service acquisitions determined and approved by the commissions specified in the Regulation.
To sign the conformity decision and acceptance report.
To return or request correction for goods or services that are not accepted.
To prepare a necessity memorandum for the goods and materials foreseen by the Faculty Secretary in accordance with the relevant article of the Public Procurement Law (KİK) and submit it to the Approval of the Dean’s Office.
Following the Dean’s approval of the necessity memorandum, to prepare the Technical Specifications for the goods and materials to be procured.
In accordance with the relevant article of the Public Procurement Law (KİK), to obtain quotations from at least 3 (three) firms to determine the approximate cost of the goods to be procured together with the Technical Specifications.
To prepare an approximate cost summary in accordance with the relevant article of the Public Procurement Law (KİK) based on the received quotations.
After determining the approximate cost, to prepare the Procurement Approval Document and submit it for the Approval of the Realization Officer and the Authorizing Officer.
To prepare a market price research report based on the offer letters received from firms and, if necessary, invite the firm offering the most suitable price to the Dean’s Office to sign a contract.
To state in the contract the delivery date of the goods and materials to be procured and the cost at which they remain with the firm.
After the firm delivers the goods and materials on the specified date, to submit the Invoice, after passing through the Commission, to the Dean’s Office.
To prepare the Payment Order Document for the amounts specified in the invoice and submit it to the Strategy Development Department.
To report the decisions taken by the Inspection and Acceptance Commission to the Dean’s Office.
The Inspection and Acceptance Commission is responsible to the Dean.

COUNTING COMMISSION

COUNTING COMMISSION MEMBERS

It consists of the Deputy Dean appointed by the Spending Authority (Dean) as the chair, the Faculty Secretary, and the movable property recording and control officer.

The general duty of the Counting Commission is to determine the condition (in terms of quantity, usability, etc.) of the materials in the Faculty within the framework of the relevant legislation and to carry out the necessary tasks and procedures.

To carry out inventory counting of the movable properties belonging to public administrations when movable property recording and control officers leave their positions, at the end of the year, and in situations and times deemed necessary by the spending authority.
To ensure that the necessary security measures are taken during counting.
In cases where movables are found to be missing or in excess as a result of the count, to prepare documents based on the decision of the counting board and to submit them to the senior manager or spending authority within the scope of the given authorization.
At the end of each year, to count the movables in warehouses and in use, and to record the quantities found in the Counting Report. To record the quantities in the relevant ledger in the “registered quantity” column, and to record the difference between the counted quantity and the registered quantity in the “excess” or “shortage” column of the report.
To show shortages arising due to wastage separately in the report. To investigate the reasons for excess or shortage.
To prepare information and documents for transactions to be carried out in accordance with Article 36 of Law No. 5018 regarding those whose intent, fault, negligence, or carelessness caused shortages in the movables.
After the counting procedures are completed, to ensure that the “Write-off Proposal and Approval Report” and “Movable Property Transaction Slip” are prepared as appropriate by the counting board, and to ensure the conformity of the ledger records with the counting results by making entry and exit records for the amounts shown in the “excess” and “shortage” columns.
After ensuring that the records match the counting results, to prepare the Movable Property Counting and Inventory Chart based on the “Movable Property 1st Level Detail Code” by the Counting Commission.
To record the movables in the chart at the level of “Movable Property 2nd Level Detail Code,” to sign the chart, and to form the year-end account.
To notify the Dean’s Office of the decisions taken by the Counting Commission.
The Counting Commission is responsible to the Dean.

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